Entering the Monitoring Phase

Entering the Monitoring Phase

Now that the capacity building of the DELGOSEA pilot cities has been completed and all of the towns are deeply immersed in the replication of their best practice examples, the DELGOSEA project teams in the five countries will concentrate on monitoring the progress of the implementation. Is every city on the right track? Will the timetable be kept to? Are there unexpected problems or challenges that need to be solved jointly?

For the next few months, the focus will be on giving assistance and guidance to the pilot cities by accompanying them on their replication process. Monitoring and field visits to the municipalities are taking off in earnest, with the aim of ensuring that all the cities are on track. Over the next six months every town will receive at least 5-6 visits from their national coordinator and especially trained coaches offering guidance and help as well as to ensuring that agreed targets are met.

Of course, these monitoring trips need to be well designed to be effective. During internal preparatory meetings with the national coordinators and designated coaches, a monitoring sequence is being set up for each country and city, and the logframe, i.e. the basic monitoring tool, is updated and re-checked for the correct use of indicators and the availability of baseline data.

During the actual city visits, the logframe plays an important part and at least one day will be spent discussing the updated version and looking at baseline data with which the results can be compared. On the second day of that first visit, there will be an initial look at the activities that have already been carried out and a meeting with the local taskforce, followed by at least one in-depth interview with a key figure of the replication process.

Allowance is made for the possibility that this first monitoring visit might show the need for more coaching and training in various aspects of project management – such requirements will be met on a case by case basis through the coaches or the national coordinators. Following the further training, another monitoring visit will take place, focusing on interviews with representatives of the pilot cities who are responsible for the project implementation, as well as with people affected by the project. Depending on the need and progress of a municipality, this process will be repeated with more training and follow-up visits.

This series of monitoring trips has already begun, with Vietnam and Indonesia leading the field. By the end of November 2011 all cities will have received at least one delegation. The whole process is scheduled to be finished by June 2012 – hopefully with many successful best practice replications.