Report from National Coordinator in Indonesia
Looking Ahead to a Future Without DELGOSEA
reported in July 2012
With the final conference of DELGOSEA coming up in early August in Bangkok, the DELGOSEA team in Jakarta was busy with the preparations for the participation of all the Indonesian partners, including all the best practice and pilot cities as well as representatives of the LGAs.
Meanwhile, the replication activities were continuing in the four pilot cities, all of which had been set concrete goals at their last monitoring visits and were following the schedule they had developed for the end of the year.
At the national level the DELGOSEA team was working on strengthening the role of the Local Government Association (LGAs) to promote and oversee the implementation of best practice replication in all pilot cities, as well as setting up the advocacy steps and advocacy team to lobby for the national policy recommendations.
The four Indonesian LGAs (ADKASI, APEKSI, ADKASI, APKASI) play important roles for the project sustainability. They will be taking on some of the tasks that were part of the DELGOSEA team’s responsibilities and will be even more involved in supporting the best practice replication and transfer activities. These will include:
- Monitoring the BP replication process and progress;
- Providing information or insights related to the BP program replication (the assistance may come from municipalities which have experience in the same field) whenever needed;
- Acting as facilitator to seek supports from other parties such as donors, mass media, the national government whenever the need and/or based on request.
The LGAs are also committed to disseminate the BP documentation publications to their members and partners. They also will continue sharing news of the BP replication in all pilot cities via their monthly magazines and newsletters, websites, social media network (e.g. facebook fan page), trainings, workshops, and seminars, and through their universities network, such as the Universitas Gadjah Mada (in Yogyakarta), Universitas Indonesia (in Jakarta), Institute Teknologi Bandung (in Bandung City, West Java), Institute Pertanian Bogor/Bogor Agricultural Institute in Bogor City, West Java. The commitment of the LGAs to guard the BP transfer sustainability and its distribution is further described in the country strategy document.
Time for the Final Evaluation
reported in June 2012
The DELGOSEA project activities are winding down, and the focus of the DELGOSEA Indonesia team is very much on the final evaluation and the last monitoring visits to all four pilot cities. The four national coaches, assisted by representatives from the LGAs (ADEKSI, ADKASI, and APEKSI) went to see ‘their cities’ to evaluate progress from the beginning of the activities until the end of May 2012 and to provide a picture comparing the pre-situation with the current state of affairs. The efficiency and effectiveness of the assistance provided by the project team was also assessed in terms of whether or not it met the pilot cities’ needs during the replication activities. A number of interviews and site visits were conducted to obtain information on achievements, areas for improvements, highlighting expansions and innovations as well as the kind of support the pilot cities needed from the LGAs for the sustainability of the BP replication.
Of course, the project replication had taken quite a different path in all four cities, which is reflected in the final monitoring reports. In Tarakan for example, the TALING project (originally named the Eco Savers project in Marikina) is running very well, supported by the local council and government, as well as by schools, communities and the private sector. It was noted that the project had managed to involve the local media to an admirable degree, so that information about the project gets distributed to communities in Tarakan and nearby cities. Currently, the Tarakan government is in the process of drawing up the Waste Management Local Regulation and to include the BP replication “TALING” program as one of the points in the regulation. This is a way to sustain the BP transfer program, by implementing the TALING project as a mandatory extra-curricula activity in all schools in Tarakan.
In Wakatobi, the monitoring team encountered a similar success story with a local government seriously committed to the creation of a low carbon city. The activities had begun on Wangi Wangi Island where the capital of the Wakatobi regency is situated and an expansion is planned to the three other islands, making up the regency. The waste management and environmental activities are implemented in close collaboration with all the government offices, the local council, media and the community – a great example of the benefits of a holistic approach, encouraging people participation.
There was also significant progress inKupang, where the implementation of the Eco-savers best practice replication had been comparatively slow at the initial phase compared to other pilot cities due to a late budget release and the mayor election. The city has managed to catch up, however and the Eco-savers scheme is now being implemented in all pilot schools with communities being involved in the replication activities. A plan for a recycled waste (organic and non-organic waste) training has been drawn up with an additional training of organic crops planting techniques.
Unfortunately, the project to improve fishermen’s livelihoods in Pangkalpinang has not made as much progress as the other Indonesian pilot cities, although the mangrove planting at the coast is continuing well and capacity building for fishermen has also taken place. Efforts have been made to improve coordination and increase active participation of all related offices and decision-makers to seriously and actively implement the BP replication and to attract private sectors (mining companies) support. However, close assistance and support is still needed by the Pangkalpinang City. It is expected that the Local Government Associations (especially the Association of Indonesian City Government) will provide assistance for Pangkalpinang after August 2012.
While these final monitoring visits provided valuable information for both the DELGOSEA team and the pilot cities, hopefully helping them with suggestions for achieving sustainability of their project results, the DELGOSEA EU-project required an external monitoring report. That meant that the external evaluator, Marion Fisher, who already conducted the mid-term evaluation, was back in town in early June to visit Tarakan and Kupang, accompanied by the national coordinator and representatives from APEKSI and ADKASI. Both cities got excellent report cards and the evaluator felt that they had reached their goals.
Monitoring Visits to three of the Pilot Cities
reported in May 2012
May proved a busy month for the coaches of the DELGOSEA Indonesia team, as three of the four pilot cities received their fourth and final monitoring visits. The aim of these visits is to track progress of the best practice replication according to the work plan of each city/regency and to compare the timetable and milestones set out in those documents with what have been achieved. The three monitoring visits were conducted by three national coaches, with close cooperation and consultation with the Indonesian LGAs. It was great to see that all cities have made progress in their replication and that only small changes were necessary to the timetable.
The tour began in Wakatobi where the national coach from ADKASI visited from 14 - 18 May, focusing on the element of people participation in the city's attempt to introduce new ways of waste management. This meant participating in two workshops launching compost forums, where people learn about hygiene and sanitation practices in relation to composting of organic waste materials. In the long run, these forums whose members include teachers, community leaders, local entrepreneurs, i.e. multipliers, will concentrate on disseminating information about the best practice replication to all levels of the local community, to build public environmental awareness and to build community participation in support of the programme. In other news, the coach was pleased to hear that the local government has extended the landfill area from 4.5 to 5.5 hectares to ensure that there is enough room for the Waste Management Learning Centre. The project is well on course to meet its objectives, the only small deviation from the timeline being the postponement of some training courses from May to July to fit in with the availability of the expert from Muangklang, the corresponding best practice city in Thailand.
Next in line was the fishing village of Pangkal Pinang, where a new coach, accompanied by a representative from ADKASI, paid a visit from 23 - 26 May. Several meetings took place, including with the Head of the Marine and Fisheries Office, the Head of the Local Planning Agency (who is also heading the local project task force) and the Bangka Botanical Gardens to get progress updates and find solutions for any problems that might have arisen during the implementation process. One such update was about the mangrove planting along the coast where 17.000 of the planned 90.000 trees have already been planted, with another 5.500 planned for June. A detailed planting schedule will be developed by the task force and the local coach. It wasn't all good news in Pangkal Pinang, though, as some training workshops had to be postponed due to budgetary and administrative issues. These problems have been resolved, however, and the activities will take place before the end of the project.
Finally, Kupang received its monitoring visit from 28 - 31 May, conducted as well by a national coach and a representative from ADKASI. The official launch of the Eco-Savers project took place in three pilot schools on 25th May, in a high profile ceremony. The schools and the local community have enthusiastically taken to the project and there are so many other schools that want to be part of it, that the local government has decided to extend the scheme to schools that were not originally included. There has also been an expansion in the number of people who will benefit from the production of organic fertilizer, from women's group to all parent's of the pilot schools. Clearly, the Eco-Savers are proving a big success in Kupang.
Conducting the National Workshop on Policy Recommendations
reported in April 2012
On 17 April, it was Indonesia’s turn to conduct the national workshop on policy recommendations and sustainability of the best practice replication. This event, taking place in Jakarta, gathered representatives from four pilot as well as best practice cities, local government associations (LGAs), local and national universities, the national government, civil society and the European Union Delegation – of course, the coaches and the DELGOSEA team were also there!
The focus of the workshop was on discussing the national policy recommendations as well as the sustainability strategy for best practice replication in Indonesia. The aim was to come to a final version of the policy recommendations as well as to agree on concrete steps for lobbying and advocacy activities. The participants also brainstormed about a strategy on sustainability. The experiences of the pilot cities were presented extensively and formed the basis of both recommendations and sustainability aspects. DELGOSEA was delighted that at the end of the workshop the LGAs agreed to lobby the relevant national ministries for the various recommendation points.
Based on the results of the workshop, an important meeting took place on the national level with the representative of the Ministry of Home Affairs responsible for the current revision of Law Number 32 year 2004 (local governance). The discussion centered on cooperation between local governments and budget transfer from the national to the local level for regional innovation and best practice sustainability. The DELGOSEA team was delighted that an agreement was reached to include best practice sustainability as well as additional funds for local governments under the point ‘regional innovation’.
Pressing Ahead with Monitoring Visits
reported in March 2012
After taking a small break from monitoring to concentrate on the issue of policy recommendations, in March the DELGOSEA Indonesia team resumed their monitoring duties with a vengeance. Three of the four Indonesian pilot cities received visits from their respective monitoring teams during the course of the month.
The start was made in Kupang where a new coach paid his first visit to familiarise himself with the city’s activities. The aim of the visit was mainly to check that the implementation was progressing according to the agreed timeline, to identify any potential problems and to make suggestions for measures to remedy these as well as to meet the decision makers in the city. It was also a good opportunity for conducting an in-depth interview with the vice mayor as well as a visit to one of the schools implementing the Eco-saver project.
The second field visit, taking place from 12 – 14 March, took the DELGOSEA team to Pangkal Pinang. This was a high-profile delegation, including representatives of APEKSI, one of the local government associations (LGAs) partnering with DELGOSEA, the national coordinator and the national coach. The purpose of this trip was not just the monitoring of the activities being conducted in the field, but also the presentation and discussion of findings from previous visits to improve the best practice replication in the city. The delegation was happy to get involved in some practical activities and helped with planting of 1000 mangrove seeds along the Pangkal Pinang coast.
From 16 – 18 March, the city of Wakatobi received its first monitoring visit of 2012. A coach from ADKASI, another one of the Indonesian LGAs, checked that the town was progressing along the revised timeframe, especially in the areas of people participation, infrastructure development and drafting of a local regulation. Here as well, the coach concentrated on community visits and interviews with project beneficiaries.
In all three cities, the progress has been immense; the positive impact has risen to levels not seen in the previous months and there is also an increase in coordination within each city that has clearly benefited the projects. The DELGOSEA team will continue to offer close assistance, especially now that the LGAs are preparing themselves to take over the monitoring and support for the best practice replication in all the pilot cities.
Concentrating on Policy Recommendations
reported in February 2012
While keeping a close eye on the pilot cities and monitoring their progress in implementing the best practices, the DELGOSEA team in Jakarta is not forgetting the important aspect of sustainability of the project results. As preparation for the national workshop to finalise the policy recommendations for improving national legislation and administrative procedures to favor good governance, several meetings took place with representatives of national ministries as well as local government associations (LGAs).
During discussions with the Director General of Regulations at the Ministry of Law and Human Rights, as well as the Director of Facilitation of Head of Regions, Regional Councils and Institutional Relations at the Ministry of Home Affairs, DELGOSEA and representatives of the LGAs presented the DELGOSEA project, with particular emphasis on the policy recommendation paper. Both these high-profile meetings went very well, with the ministry representatives taking a close interest in the experiences of the pilot cities as well as the lessons that could be learnt for the country as a whole. The good cooperation with the LGAs, which enhanced the sense of local ownership of the projects, was noted and all concerned are keen to build on this for the future.
At the end of the month, from 28 February to 2 March, another monitoring visit took place in Tarakan, the second one this year. Since the last meeting in January, the activities have progressed according to schedule and the main issue to be discussed was how to improve the coordination of the city’s task force. Interviews with beneficiaries were conducted and evidence of implemented activities was gathered – all in all, a routine trip with no unpleasant surprises!
Keeping a Close Eye on the Pilot Cities
reported in January 2012
The DELGOSEA team in Indonesia started the new year as it had finished the old – with another round of monitoring visits and consultation meetings, aimed at ensuring that all the pilot cities are on track with their best practice replications.
From 16 – 19 January it was Tarakan’s turn to receive the monitoring team for the second time, with the local coach interviewing high level officials to get a clear picture on how committed the city’s government was to the implementation of the best practice (Eco-savers: involving local schools in the collection of recyclable rubbish). The talks were very positive; so far the replication is going well, despite some technical challenges such as the deployment of staff to give technical assistance for students and teachers. Meetings also took place with members of the local task force, the local coach, other technical support staff and even with a local recycle entrepreneur.
Wakatobi also received attention from the DELGOSEA team this month – a meeting with the local coach, the national coaches and the head of the Wakatobi planning agency took place in Jakarta on 18 January 2012. It was agreed that the first monitoring visit to Wakatobi would take place in March, followed by a second one in May. There will also be some capacity building scheduled to assist the task force in running the waste management learning centre. It is hoped that some experts from Wakatobi’s best practice partner, Muangklang in Thailand, will be able to give some training in the use of Effective Microorganism (EM), the production of grease traps and the management of the learning centre.
Further meetings were held to start the preparations for the national workshops on policy recommendations with the aim of improving national legislation and administrative procedures to favour good governance. The implementation progress in the other two Indonesian pilot cities, Kupang and Pangkal Pinang, was also discussed. In both towns, the best practice replications are to some extent influenced by local elections, and the monitoring team is keeping a careful eye on how this might impact on the timeline for the activities.
Meanwhile, progress was made in deciding how to document the BP replication process in the pilot cities: an expert from a the local university was selected to cover the activities in Pangkal Pinang, Wakatobi will be handled by insiders from the local government and an expert from Jakarta will be responsible for documenting the process in Kupang and Tarakan.
The Spotlight Remains on the Pilot Cities
reported in December 2011
December saw a continuation of the intensive monitoring of the Indonesian pilot cities, ensuring that the replication process remained on track and being at hand with help and advice.
From 16 – 18 December, the national coach for Kupang travelled to Kupang for the city’s second monitoring visit. Several meetings took place with the local government, including the staff of the Kupang Planning Agency (who happens to be the local coach), the Head of the Sanitation Department and the Head of the Environment Agency. The national coach also had the opportunity to observe one of the activities carried out in Kupang to ensure community participation in the project: Eco-Saver socialisation for school children, teachers and parents in one pilot school. The aim was to introduce the project and to provide an overview of how the system of eco-days would work. This was a very successful event, leading to all involved expressing strong support and commitment to the project. It was also heartening to see that, after slight initial problems, the working group (WG) is operating increasingly well, implementing most activities in accordance with the best practice replication design and timeline.
Next on the list was Wakatobi, where the executive director of ADKASI, who is also the national coach for the city, went from 26 – 29 December. Strategic meetings were conducted with the member of the local working group (WG), the Head of the Planning Agency, as well as principals and teachers of two of the local schools who are participating in the project. There was also a chance to talk to some of the beneficiaries, for example local businessmen and people from a local fishing village. Wakatobi is currently still in the preparation phase for the actual project implementation while waiting for the 2012 budget to be released, which means that project activities can start in earnest in early 2012. As part of the preparations, there is coordination between teachers and the Wakatobi Education Office to integrate the topic of waste management into the local curriculum and a waste management handbook for school children and the wider community is being drafted.
In Wakatobi as well, the national coach was pleased to note that coordination among all the stakeholders is improving which makes it easier to deal with minor problems which arise through misunderstandings – communication is yet again proving to be the key to a successful project implementation.
At the end of the year, from 29 – 31 December, the national coach visited Pangkal Pinang, the pilot city that is in need of a bit of extra attention, facing challenges in coordination and communication between the head of the working group (WG) and other offices involved. This has slowed down the implementation activities a bit, but the DELGOSEA coordination office is on the case and working hard with everybody concerned to find a speedy solution. In any case, despite these challenges, the city has made progress in their replication process: the law section of the planning agency is ready to submit the final draft of the Sea Zone Local Regulation to the council (a vital legal step) and the fishermen are receiving cool boxes as well as information and assistance on how to use them.
Of course, more routine meetings were also taking place, for example a first discussion with LGAs and national coaches to provide input into the Indonesian policy recommendation paper, which yielded some useful suggestions, for example in the area of disaster management and waste management.
Following Up on Monitoring Visits
reported in November 2011
The National Coordinator of DELGOSEA Indonesia and her national coach from ADEKSI were busy traveling the country in November - by the end of the month, every pilot city in Indonesia had received a follow-up visit to the first monitoring visit.
Tarakan, where the city council recruited several schools to replicate the Eco-savers best practice from Marikina in the Philippines, the city's national coach from ADEKSI, was impressed by how well the project was going when they spent three days there (15 - 18 November). The activities are just beginning and the schools are excited to be part of this process. There is some concern about the tight schedule causing problems for the department responsible for the implementation; the monitoring team therefore recommended that a key person within the department of environment should be responsible for the communication and coordination process.
In Pangkal Pinang, where the national coordinator spent two days from 16 - 18 November, the task force was keen to discuss the budget for 2012, to share the monitoring logframe with all the members of the working group, including compiling of the necessary baseline data, and to come to clear job divisions among the government units involved. The national coordinator took the opportunity to have a meeting with all the head of offices involved and was very happy when this led to the appointment of one key coordinator of each government office/ unit.
Next in line was Kupang, where the national coordinator stayed from 23 - 25 November for meetings with the vice mayor and several other heads of units involved in the replication process, despite the city government being deeply involved in budget negotiations for 2012. This was a follow-up visit to the first monitoring visit in October, aiming to discuss obstacles and find solutions for potential problems. Good news: the head of the Kupang Regional Planning Agency will appoint one person to be solely in charge of the documentation of activities. Since it was also decided to extent the project to three schools instead of two, this extra support will be very welcome.
Finally, the coordinator visited the Wakatobi Regency from 28 November - 1 December. As in the other cities, the aim was to ensure that there would be a guaranteed budget for the activities in 2012, as well as to deal with challenges that were brought to light during the first monitoring visit in October. Since this city's project concerns waste management, there was also a workshop taking place to inform the teachers how best to integrate information on waste management into school curricula.
While it was a busy few weeks of traveling for the coordinator and her coach, the commitment paid off - all decision-makers in all cities confirmed the budget allocations for replication activities in 2012, and coordination and communication issues that had been identified in the first monitoring reports, were addressed.
Concentrating on Results
reported in October 2011
Straight after the successful midterm conference, the DELGOSEA team Indonesia is pressing on with the next project phase - monitoring the implementation progress of the pilot cities. In early October, the first coordination meeting with national coaches and project staff took place to ensure that the concept of logframes as monitoring tools was understood and to agree on expected results from the first monitoring visits. It was decided that a bi-monthly coordination meeting with the coaches and coordination team would take place for the duration of the monitoring process.
This meeting was closely followed by the first visits with all four cities actually welcoming their monitoring teams in the second half of October. Tarakan City was the first to receive their visitors, i.e. the national coordinator and the coach for Tarakan, from 18 – 21 October. The coach travelled straight on to Pangkalpinang where he held meetings with the pilot city task force from 21 – 22 October. From 24 – 27 October, Kupang City hosted the national coordinator and their own national coach, and, finally, from 26 – 29 October, Wakatobi Regency was visited by their national coach.
In all cities baseline indicators and logframes were discussed, and while not all municipalities were able to provide all the required data at that point, detailed monitoring timeframes were drawn up. Training needs were identified for all cities, and follow-up activities agreed on. A very good start!
DELGOSEA Indonesia was also occupied with progressing the National Policy Recommendations, which are finished in draft form and should be presented to relevant ministries, such as the Ministry of Home Affairs, the Ministry of Marine and Fishery Affairs, as well as the Ministry of Law and Human Rights. This is of crucial importance, especially with regard to the Ministry of Marine and Fisheries Affairs, for which many important recommendations have been drawn up, including on waster water management as well as disaster mitigation. A first meeting with the local government associations (LGAs) and the Ministry of Home Affairs is planned for November to give a first presentation.
Monitoring Training in Batam – Concentrating on Logframes
reported in September 2011
Following the midterm conference, a monitoring training for DELGOSEA coaches and national coordinators took place in Batam on 29 September. The workshop was conducted by the DELGOSEA project evaluator, Dr. Marion Fisher. The training concentrated on how to transfer a city’s matrix design to the monitoring logframe – the participants were given a chance to practice this skill and to present their results to the group. After completion of the training, the coaches and coordinators are expected to have a clear knowledge of the monitoring process and monitoring tools – skills they can test out during the first evaluation visits to the four Indonesian pilot cities in October!
Hosting the Midterm Conference
reported in September 2011
For the DELGOSEA Indonesia team, August and September were completely dominated by the preparation for the midterm conference, which was taking place from 27 – 28 September on the Indonesian island of Batam. More than 140 delegates from all DELGOSEA project countries, as well as representatives of KAS, the EU and ASEAN were coming together to look at the progress of DELGOSEA so far and to discuss what its future might look like.
Participants from Indonesia included representatives from the local government associations (LGAs) ADEKSI, APEKSI, ADKASI, and APKASI, from best practice and pilot cities, as well as the national coaches and officials from the Ministry of Marine Affairs and Fishery.
Various preparatory meetings took place to put all the details in place. The conference turned out to be a big success, reaching its goals of exchanging information on the status of best practice replication and looking at sustainability strategies. From a logistical point of view, however, it was felt that a larger city would be more suitable for such a conference with the necessary facilities close at hand. The best practice cities should also have had more room for involvement in the forum, i.e. more time to discuss the next steps of cooperation with the pilot cities.
Working on Policy Improvement: Compiling a National Policy Recommendation Paper
reported in August 2011
After some intensive discussions on the local level, the four pilot cities came up with their policy recommendations for the improvement of national policies, legislation and administrative procedures to support the efforts of the current and future replication of best practices. These were compiled into one national policy recommendation paper to be presented at the midterm conference.
All cities found some room for improvement in the current legislation as well as in the budget available to the local level. The recommendations to the national level include better cooperation and coordination in the usage of sea resources and in the scheme of “Environmental Preservation for Sustainable Management of Social and Economic Development.” Disaster preparedness and post disaster management such as building refugee centers at safe location for disaster prone areas were also important points in the recommendation since Indonesia lies on the Ring of Fire, a series of fault-lines circling Southeast Asia. A need for more capacity building to enhance the level of knowledge and skills was also expressed.
Concentrating on Exchange Visits
reported in July 2011
June and July was a busy time for the four Indonesian pilot cities who were all visiting their best practice example cities across the region. On top of that, keeping the DELGOSEA Indonesia team on their toes, the study tours of three Thai and one Cambodian city had to be organized as well. Delegations from Chiang Rai, Pakkret, Songkla as well as Sangkat Choam Chao in Cambodia came to see Yogyakarta, Kartamantul and Solo. They all enjoyed their visits and felt that the experiences they made would be very useful for finalizing the transfer concepts of their own towns.
Of the Indonesian delegations, Wakatobi started the ball rolling by travelling to Muangklang, Thailand, from 21 – 25 June, looking at the nitty-gritty details of waste management and exploring how best to transfer the host city’s concept to their own town. The delegates from Wakatobi, many of them experts in waste management, were fascinated by the insights they gained throughout their stay in Muangklang. The delegation felt inspired by the way the communication flow with the population was structured and by how local people were being involved in the day-to-day activities of caring for their town. Many more questions remained, however, and some expertise from Muangklang to help with the technical issues, would be much appreciated.
From 4 – 8 July, officials from the city of Pangkalpinang, the local coaches and staff from the local government association, went to Tubigon on Bohol, Philippines, to take a look at the mariculture best practice example. The delegation was shown in detail how the project had been planned and implemented – fish cages had put an end to illegal fishing and a newly planted mangrove forest led to an increase in the export of aquarium fishes and other marine products such as shells.
Finally, representatives of Kupang and Tarakan joined forces for a tour of Marikina, Philippines. They were keen to find out more about the city’s innovative Eco-Savers project. Through cooperation with local schools to help collect recyclable waste, the city is dealing with the problem of household waste and encourages environmental awareness in the younger generation. A meeting with pupils of participating elementary schools who impressed the participants with their detailed knowledge of the recycling process, proved one of the highlights of the visit.
Getting Ready for the Midterm Conference
reported in June 2011
It is a big responsibility for the DELGOSEA Indonesia team – after the inception workshop in Manila in March 2010 and the training of trainers in Pattaya last November, Indonesia is happy to host the third transnational conference of the project. The DELGOSEA Midterm Conference will take place from 26 - 27 September in Batam, Indonesia, followed by a two-day training workshop on monitoring and evaluation.
Participants will come from the DELGOSEA best practice and pilot cities, and will include representatives of civil society, media and academia as well as the governmental sector. Apart from the participants from Cambodia, Indonesia, the Philippines, Thailand and Vietnam, the conference will also be joined by representatives of the European Union and the Konrad-Adenauer-Stiftung, Germany.
Capacities of Local Stakeholders for Replication Strengthened, Workshops Organized in Pilot Cities
reported in April/ May 2011
After successfully organizing the first National Workshop, DELGOSEA Indonesia proceeded to capacitating local stakeholders in the pilot cities. On April 12-15 representatives from DELGOSEA Indonesia visited Kupang City. The visit was followed by visits to Tarakan City on April 18-20; Pangkalpinang on April 27-29 2011 and Wakatobi on May 4-6.
Designed to enhance the knowledge and skills of local stakeholders in replicating the BP Models, the capacity building workshops were conducted together with local coaches from the local government associations, namely; ADEKSI, APEKSI, and ADKASI. The local coaches and experts designed the training curricula depending on the needs of the pilot cities. Experts were also deployed depending on the requirements of pilot cities. In Pangkalpinang, experts from the Marine and Fishery Ministry assisted the local coaches in conducting the capacity-building workshop. On the other hand, experts from National Solid Waste Management Office composed the teams that facilitated the capacity-building workshops in the cities of Kupang and Tarakan, and in Wakatobi Regency.
DELGOSEA Indonesia took the opportunity of the workshops to finalize the transfer concepts of the pilot cities. After completing the four capacity-building workshops, the DELGOSEA Indonesia identified more interventions for the pilot cities. For one, pilot cities needed trainings on program planning and implementation. It has also been identified that there is a need of facilitating the application and implementation of the issues learned during the trainings.
Yet another important part of DELGOSEA Indonesia’s activities in May concerned the visit of a delegation from TraVinh, Vietnam, to Yogyakarta from 2 – 5 May. The Vietnamese participants were keen to get some first-hand experience of e-government and were delighted to be received warmlyby their best practice partner city.
After their visit, the delegates felt that some adjustment was needed to their work plan and transfer concept, including a more detailed development of a monitoring and evaluation system, which would institutionalise M&E in the project. Training on working with indicators and reporting will be carried out.
DELGOSEA Indonesia Addressing the Challenges of Replication
reported in March 2011
Similar to any kind of undertaking, replication in pilot sites posed several challenges on the implementation of the DELGOSEA project. One of the major challenges in BP replication is the varying capacities of the heads of working groups. If the head of the working group has the competency to implement the project, chances are, replication is not a problem and the project milestones are achieved on time. The problem arises when the head of the working group has minimal knowledge on the BP that is being replicated. Most often than not, achievement of project milestones is hampered.
In order to address this challenge, DELGOSEA Indonesia rally the support of local government associations and coaches trained in Pattaya. The active participation of coaches evened out the capacities in pilot cities where there is minimal knowledge. On the other hand, local government associations lobby the heads of these local governments to be more active in working group meetings. With the active participation of mayors and regent, working groups are motivated to be more prepared and accomplish the work at hand.
Another challenge confronting DELGOSEA Indonesia is budget allocation. Only 2012 replication activities have been included in the budget of local governments. Project activities for 2011 have no particular funding because 2011 budgets have already been approved in 2010. In order to address this concern, members of the working group such as local government associations and coaches committed to tackle the issue during the Budget Allotment Meeting sometime in June-July 2011. Once approved by the Regional Council, project cities will receive funding to support 2011 project activities.
Lack of coordination is another challenge being faced by DELGOSEA Indonesia. One pilot city undertakes project implementation without a completed regulation. Also, support from the central government is weak if not, non-existent. In order to address the issue of lack of completed regulation, the pilot city agreed to include the drafting of regulation in their workplan. On the other hand, in order to get the support of the national government for the DELGOSEA project, DELGOSEA Indonesia will organize a national meeting to discuss the parameters of central government’s involvement in pilot cities.
Separate Workshops Held to Draft Transfer Concepts of Pilot Cities
reported in February 2011
On 16-19 February 2011, Wakatobi Regency participants drafted the transfer concept for the Low Carbon City of Muangklang, Thailand. After a week, participants from Tarakan City followed suit by outlining the transfer concept for the Eco Savers Program of Marikina City. This is the same program that Kupang City will replicate and thus have to make a rough copy of its own transfer concept. The last workshop was held on 14-16 March when participants from Pangkal Pinang prepared their own transfer concept to replicate Marine Culture Park in Tubigon, Philippines.
During the workshop, participants also identified the capacity building program that can help working groups replicate their identified BP Model. While the transfer concepts have been prepared, workshop participants shared that it has to be finalized during the capacity building trainings to be organized by DELGOSEA Indonesia.
Best Practices Site Visited, Continued Partnership Ensured
reported in January 2011
On 18-19 January 2011, DELGOSEA Indonesia visited Yogyakarta and Solo, the two best practices (BP) sites in the country to discuss the details of the exchange visits. During the meeting, Yogyakarta and Solo mayors shared that their 2011 budgets have already been endorsed, limiting their ability to finance the costs of hosting visitors from pilot cities. The DELGOSEA project guidelines stipulate that BP sites, being the host of the pilot cities, will provide accommodation, local transportation, and other meals for the visitors from pilot areas.
As a sign of commitment to the replication process, Yogyakarta and Solo mayors agreed to provide local transportation and meals to the visitors. As for the other requirements, DELGOSEA Indonesia is working out strategies to address budget issues related to these new developments.
Pilot Areas Visited
reported in January 2011
January 2011 proved to be the busiest month for DELGOSEA Indonesia as visits on the four pilot areas were all held in a span of one month. First pilot site to be visited is Kupang City. DELGOSEA Indonesia together with the coaches met with Kupang Mayor and his team. They discussed the issues brought up during the kick-off meeting and underscored the importance of establishing a working group in Kupang to facilitate the replication of Marikina Eco-Savers Program.
The following day, DELGOSEA Indonesia met with Tarakan Mayor to tackle the same concerns raised during the Kupang visit. On the same afternoon, a dialogue with Pangkal Pinang Mayor and his team was organized to discuss similar issues and highlight the importance of creating a working group to assist the replication of Tubigon Mariculture Park.
The last and final stop of DELGOSEA Indonesia for the site visits was when they met with Wakatobi Regent and his team, on 20th January 2011 to talk about the replication of MuangKlang’s Low Carbon City. The Regent and his team also shared their insights on how to tackle the issues that were raised during the kick-off meeting.
The site visits ended on a positive note as the heads of these local governments pledged their commitment on the DELGOSEA project. And as a sign of goodwill on the part of the pilot cities, the Mayors and Regent agreed to finance the operational expenses of the working groups that will be established in their respective areas. This agreement was made despite the fact that 2010 budgets of local governments have already been approved.
National Kick-off Meeting Held
reported in December 2010
15 December 2010. As a follow-through activity for the Pattaya Training, DELGOSEA Indonesia gathered Pattaya trainers and focal staff from the four pilot cities namely; Wakatobi, Tarakan, Kupang, and Pangkal Pinang to jumpstart the preparations for replication. The meeting provided an opportunity to re-orient participants about the DELGOSEA project and gather feedback on the recently concluded Pattaya Training. It also ensured that the new player, Wakatobi Regency has the same appreciation of DELGOSEA project as that of the other three pilot cities.
During the meeting, participants discussed the pilot cities’ budget for 2011 relative to the DELGOSEA project implementation. They also tackled preparations prior to exchange visits and the need to establish working groups to facilitate replication of best practices. One of the agreements during the meeting is that the focal staff will send recommendations to address budget issues and exchange requirements. DELGOSEA Indonesia followed up these recommendations through correspondence. Also, a meeting with the heads of these local governments was scheduled in mid-January 2011.